Your leads aren’t the problem. Your follow-up is.
Automated Lead Follow-Up and CRM System for Australian Service Businesses
Most business owners are losing revenue not because they lack enquiries — but because those enquiries sit in an inbox while life gets in the way. By the time you call back, they’ve moved on.
HeffCo Convert fixes that. Automated follow-up via SMS and email starts the moment a lead comes in — so you’re first to respond, every time. Serving service-based businesses across Queensland and Australia.
The Problem
Sound familiar?
A new enquiry lands in your inbox. You’re on a job, in a meeting, or just flat out. You tell yourself you’ll call them back this afternoon.
By the time you do, they’re already talking to someone else.
This isn’t a discipline problem. It’s a systems problem. Manual follow-up via phone doesn’t scale — and it shouldn’t have to.
What HeffCo Convert Does
A Complete Automated Lead Conversion System — Live in 3 Days
HeffCo Convert is a done-for-you lead management system built for Australian business owners who are serious about converting more of the leads they’re already getting.
Here’s what’s included:
Lead Capture Funnel
Capture enquiries from your website, ads, or social — all feeding into one central system automatically.
Lead Qualification
Every new lead is automatically assessed so you know who’s worth calling and who needs more nurturing — before you pick up the phone.
Built-in CRM
A clean, simple pipeline that shows you exactly where every lead is and what needs to happen next.
Automated SMS & Email Follow-Up
The moment a lead comes in, a follow-up sequence starts — personalised messages sent automatically so no lead goes cold while you’re busy running your business.
One system. No tech headaches. We handle the setup.
What Makes It Different
Not Another CRM to Manage. An Automated System That Runs Itself
Most CRMs put the work back on you. HeffCo Convert is pre-configured with proven follow-up sequences built specifically for service-based businesses.
We do 90% of the setup. You provide the information, we build the system, and you’re live within 3 business days.
The result — leads get contacted faster, follow-up happens automatically, and you spend your time on conversations that are already warm. HeffCo Convert is built and supported by HeffCo — Queensland’s business systems implementation partner.
Pricing
Simple, transparent pricing.
One-off setup fee: $1,500 – $2,500
We configure your entire system — funnels, CRM, automation sequences, and integrations — tailored to your business.
Monthly fee: $200/month for the first user
$50/month for each additional user
No lock-in contracts. No hidden fees. No technical maintenance on your end.
For a business converting even one additional lead per month, this system pays for itself.
How It Works
From Sign-Up to Live Follow-Up Automation in 3 Business Days.
Step 1 — Book a Call
We walk through your current setup, where leads are coming from, and what follow-up looks like today.
Step 2 — We Build Your System
You provide your business information and we configure everything — funnels, automations, CRM, and messaging sequences.
Step 3 — Go Live
Your system is live within 3 business days. Leads start getting followed up automatically from day one.
Is HeffCo Convert Right For You?
This is built for you if:
• You’re a service-based business generating leads but struggling to follow up consistently
• You’re currently following up manually by phone when enquiries hit your inbox
• You’re not yet ready for a full ERP system but need better lead conversion now
• You have a budget of around $2,000 to get set up properly and fix the problem for good
- You’re based in Australia and want a locally supported system — not an offshore tool with no Australian context.
Stop letting good leads go cold.
Every day without a follow-up system is another lead your competitor is picking up.
Book a free 30-minute call and we’ll show you exactly how HeffCo Convert would work for your business.